If you’re in the middle of planning a big fundraising event, you’re probably already dreaming of that day where you can put it to rest. A lot of times I see nonprofits do the event and then send out the thank you notes and they’re done. They don’t think about it anymore until about three or four months before it comes around again on the annual calendar. I encourage you to spend a little bit more time on that event right afterwards and save yourself a lot of time and frustration. Plus, you’ll be more likely to take that event to the next level the following year.
How do you do that? An event recap. Not a giant report, but a one page overview of the event. It contains a little bit of background information about the event (in case somebody has to recreate it next year) and then some comparison data. It answers questions like: What’s the purpose of this event? How did this year compare to the year before? Which way are we trending?
The final two components are what helps to take the event to the next level in future years. You need to answer: What went really well this year? and What do we need to work on for next year? If we document that, then when it’s time to get started the following year, we can pick up right where we left off and not have to recreate our previous work. So I encourage you to spend an hour or two to do an event recap, put in your files, then forget about the event. Go take a rest, go take a spa day, go take a hike, get some “me time” and really recover. Give yourself that self-care that we need after these big gigantic fundraising events and rest assured that next year’s event is already on the path to success.